Your staff is already using AI to draft letters, summarize charts, and write appeal narratives. Your scheduling and coding vendors are quietly adding AI features to systems that touch ePHI. None of that pauses your HIPAA obligations.
Not hypothetical risk. This is what we find when we look.
Someone on your team is drafting a patient letter or an appeal narrative faster than they used to. The tool they’re using was never vetted, and the information they pasted is now somewhere you can’t retrieve it from.
Your scheduling platform or coding partner shipped an AI feature this quarter. Nobody asked your permission, and the BAA you signed years ago never contemplated it.
Ask your team today which AI tools touch patient data. The gap between the answer you get and the answer a regulator expects is the whole exposure.
HIPAA Security Rule obligations don’t pause for a tool your vendor added. A disclosure is a disclosure — it doesn’t matter whether it happened through a breach, a misconfiguration, or a well-meaning employee saving twenty minutes. The question a regulator asks isn’t whether you meant well. It’s whether you had a business associate agreement with every AI-touching vendor, and whether you can show the decisions you made.
Do you have a BAA with every AI-touching vendor?
Once it starts, documentation is your defense. Being secure and being able to prove it are two different projects.
Notification duties attach regardless of where the disclosure originated — including a vendor’s AI feature you didn’t know about.
When the scheduling system is down, the day doesn’t reschedule itself. Cases cancel, blocks go unused, and the revenue doesn’t come back.
Surgeons send cases to centers that run smoothly. A bad week travels faster than a good year.
Most technology conversations start with your network. Ours starts with your business — and we get to the technology third, on purpose.
Frameworks we build and document controls against for surgery centers:
We build and document the controls your HIPAA obligations require, and prepare the evidence a surveyor or investigator would ask for. There is no such thing as a “HIPAA certified” provider — anyone claiming otherwise is selling you something that doesn’t exist. What exists is documented, defensible practice, and that is what we build.
“Reliable, tailored, and proactive. We feel supported, secure, and ahead of the curve.”
“A valued partner to organizations that can’t afford downtime or risk.”
“They don’t just react to problems — they help us stay ahead of them.”
Founded 2010 and based on Hendricks Avenue in Jacksonville — serving Jacksonville, Ponte Vedra, St. Augustine, and Orange Park, and Duval, St. Johns, Clay, and Nassau counties. When you call, a real person who knows your business answers.
By itself, no — and that’s the wrong question. What matters is whether a specific tool, configured a specific way, with a specific agreement behind it, is appropriate for the data your staff would put into it. Some AI tools can be used appropriately in a healthcare setting; a free consumer account with no agreement is not one of them. Sorting that out for your center is exactly what the AI Discovery Assessment does.
Your vendor secures their platform. They don’t secure your staff’s laptops, your sign-in practices, the tools your team adopted on their own, or the documentation a regulator will ask you for. The obligations sit with your center, not with the vendor.
Attackers don’t select by size — they select by opportunity, and ASCs carry hospital-level data complexity with small-business resources. That gap is the whole reason this vertical gets attention.
Not necessarily. Plenty of centers keep their existing support and bring us in for the AI governance, compliance documentation, and risk decisions nobody has owned. If you’d rather have one accountable partner for all of it, that’s a conversation — never a requirement.
One conversation. We ask about the center first, tell you what we’d actually do, and you decide. No scans or tests until you ask us to run them.